How to enter the shipment date when issuing a Purchase Confirmation for the remaining balance

Question

As our company has been conducting a long-term project with a client, we have been issuing zero-rated tax invoices and Purchase Confirmations divided into down payments, interim payments, and final balances (invoices and Purchase Confirmations for most of the previous amounts have already been issued). We plan to issue a zero-rated tax invoice for the remaining balance upon the final completion date of the project, and the client must issue a Purchase Confirmation accordingly. However, we are having difficulty determining how to enter the shipment date when issuing the Purchase Confirmation. We have been told that the actual final shipment date occurs before the project completion date; in this case, we would like to inquire whether it is acceptable to enter the project completion date as the shipment date instead of the actual date the shipment took place.

tflow_expert · Answer

Since a Purchase Confirmation is a document issued for purchases intended for export, logically, the purchase date cannot be later than the export date (the shipment date). Furthermore, if a Purchase Confirmation is issued in advance before the actual shipment date, there may be some discrepancy between the estimated shipment date stated on the document and the actual shipment date. As it is difficult to provide a precise answer solely based on your question because the actual shipment date is unclear, please refer to the information above when entering the shipment date.

How to enter the shipment date when issuing a Purchase Confirmation for the remaining balance

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